Getting Things Done in practice

Getting Things Done in practice


Getting Things Done is one of the most popular task management systems. GTD was invented by David Allen to help manage daily commitments effectively. Here's a quick look at how the GTD workflow looks in practice:

  1. All tasks go to Inbox
  2. Is task in Inbox actionable?
    1. Yes
      1. Who can handle task
        • Somebody else - delegation
        • Me - reserve time in calendar
      2. Takes less than 2 minutes
        • Do it now
      3. Complex
        • Break into smaller tasks
    2. No
      1. Eliminate
      2. Add to list Someday/Maybe


Task management systems will not make you more productive automatically. However, they can give you a very important thing - a sense of control.Although Trask is not stricte GTD tool - but without problems, you can use it like any GTD tool. All tasks that do not have a date assigned go to Inbox. Next:

  1. If a task is not relevant, meaningless or not actual - remove it
  2. If a task will take several minutes - do it now - do not waste time on planning.
  3. If you can delegate task - do it.
  4. If a task is complex - split it into smaller tasks.
  5. Finally, plan when you are going to execute task by placing it in a calendar.